Confirm your participation in the LBRN 18th Annual Meeting by registering. Registration is required to participate in the program, obtain hotel lodging if needed, provide meeting space, materials, food and beverage at all the planned functions. Hotel reservation information and abstract submission forms for the Poster and Oral presentations will be provided with your online event registration. We look forward to your participation at the meeting!

Lodging arrangements have been made at the nearby Courtyard Baton Rouge Acadian Centre/LSU Area at a special group rate. Hotel Reservation is indicated with your online event registration. Do not book your hotel. Please register for the conference and select if you require a room. Use the link in your confirmation email to reserve a room.

If for any reason that you need to cancel your registration or if you have any questions, please contact Ms. Alexis White, alexisw@lsu.edu

Note: after the deadline you will not be able to receive the discounted hotel group rate.

Covered Expenses

For Baton Rouge Residents

• No reimbursement for hotel or mileage.

For Non-Baton Rouge Employees and Students

• If driving personal vehicle:

  Provide time/date leaving and returning to your residence/school. Also provide odometer beginning/end or mileage map calculation for mileage justification for a mileage reimbursement at 58 cents per mile. Note: Mileage reimbursement not to exceed a maximum of 200 miles (total round trip mileage). If you are going to be driving more than 100 miles you may want to consider renting a vehicle.

• If driving a university owned vehicle:

  Please follow department's policies and procedures. If an account code is required, please contact Ms. Alexis White at alexisw@lsu.edu.

• If renting a vehicle:

  First send Ms. Alexis White, alexisw@lsu.edu, an email for request for vehicle rental for travel reimbursement purposes. Then contact your travel agent or Enterprise Rent-A-Car for vehicle rental and have it charged to your personal credit card. Insurance is not reimbursable for domestic travel. Keep all your receipts along with gas receipts for travel reimbursements request. Please use the state contracted rates for Enterprise.

  — Vehicle Rental Size

  Only the cost of rental of compact or mid-size/intermediate model is reimbursable, unless 1) non-availability is documented, 2) the vehicle will be used to transport more than two individuals.

  — Gasoline (receipts required)

  Reimbursements require a receipt for regular unleaded gasoline, or diesel when applicable only to the driver renting the vehicle.

  — Insurance for Vehicle Rentals

  Insurance billed by vehicle rental companies (i.e., CDW or LDW) is not reimbursable for domestic travel.

  * Personal Accident Insurance, Supplemental Liability Protection and Roadside Assistance is not reimbursable.

For graduate and undergraduate students to qualify for reimbursement, you must meet the following criteria:

• Must present a poster
• If not presenting, must be listed on the research of someone presenting
• Must attend one of the PUI campuses below and have approval by the LBRN Steering Committee member at the corresponding institution

• Grambling State University: Dr. Connie Walton
• Louisiana State University Shreveport: Dr. Urska Cvek
• Louisiana Tech: Dr. Bill Campbell
• Southeastern Louisiana University: Dr. Dan McCarthy
• Southern University of Baton Rouge: Dr. Patrick Mensah
• University of Louisiana Monroe: Dr. Ann Findley
• Xavier University: Dr. Tom Wiese

Hotel:

To obtain a room, you must register for the event by the deadline. You must reserve a room using the link in your registration confirmation. Incidentals are the participant's responsibility.

Internet at LSU:

• Internet will be available at LSU for those w/o EDUROAM.
• EDUROAM Supported. Simply choose EDUROAM from LSU Wifi and use your university userid@[youruniversity.edu] and your credentials to login.
• Sites that have EDUROAM are LSU-Shreveport, LATECH, Pennington, Tulane University, Tulane Medical Center, LSUHSC-New Orleans
• We strongly recommend you ask your IT department at your University to support EDUROAM if they aren't already!

Poster Presentations

INBRE Full Project PIs and Pilot Project PIs, 2019 LBRN Summer Faculty, Graduate and Undergraduate Students, INBRE funded students, and other biomedical researchers in the state are required or invited (as appropriate) to submit an abstract to participate in the LBRN Poster Session beginning on Friday, January 17, 2020.

• Velcro hooks, placed on the back of the poster, are needed for poster display setup - they will be provided at registration.
• Poster size may be up to 4 ft wide X 4 ft. tall.
• Abstracts for the poster presentations will be printed in the program.
• The poster abstract cannot exceed 2000 characters.
• Please avoid using scientific notation and special characters in your abstract.
• The abstract submission form will be emailed to you after your event registration has been completed.

Oral Presentations

Selected LBRN INBRE Project PIs are required to submit an abstract for his/her research presentation. The oral presentation abstract submission form is emailed to Full Project PI's (make sure to select proper title! in registration form!). The abstract cannot exceed 2000 characters. Abstracts for research presentations will be printed in the LBRN 18th Annual Meeting Program.

Deadline for all the Full Project oral presentation abstract submissions is January 3, 2020. The link is emailed with the online event registration. If you did not receive it, contact John Quebedeaux.

Oral Research Presenter Guidelines

Below are the details for your oral presentations (please see the agenda for the assigned time) at the Annual Meeting on either Friday 17th or Saturday the 18th. The Full project PI's are invited to give a 20 minute presentation highlighting the progress of their LBRN research project during the past year. As indicated, in the suggested presentation outline below, this presentation is different from a presentation normally made at a research meeting and must be designed to summarize your project and what has been acomplished during the past summer. After the presentations, the Full Project PI's will have an opportunity to meet with the LBRN EAC regarding their research project.

The research presentation should include the following:

Project Title (1 Slide)

• Mentee
• Name and Institution
• Mentor
• Name and Institution

Goals (1-2 Slides)

Overall Goals and Specific Aims of your project

Hypotheses (1 Slide)

Hypotheses investigated during the past 12 months

Summary: Experimental Approach/Results (2-3 Slides)

Brief summary of Experimental approach/es and results accomplished during the past 12 months

Impediments & Solutions (1 Slide)

Did you encounter any impediments in accomplishing your project? If so, what steps did you take to overcome this?

Next Steps (1-2 Slides)

What are the next steps in your research?

Project progress (1 Slide)

Summarize measurable accomplishments such as papers, abstracts, grants submitted or funded, and students trained. Address how does this fit within the overall time line for the project.

Future (optional slides)

How your project will lead into the area of Clinical Translational Research and Community Based Participatory Research?

Acknowledgements (1 slide)

Acknowledgements

In order for us to be on schedule, we ask that you do not exceed the number of slides listed or the time allotted for your presentation since you will need time for questions and answers.

Presentation Requirements

• Note the type of platform and file type you are sending (i.e. Windows/Powerpoint, OS X (Mac)/Powerpoint, OS X (Mac)/Keynote, etc.)
• Include any images/movies/etc. into the presentation file (i.e. make sure they are embedded if you referenced external files).
• Use the standard typefaces on your system. We will be using a single laptop to do all the presentations in the interest of saving time for the presentations.
• The deadline to have the slides is Thursday, January 16, 2020.
• An emailed link will be provided to upload your presentation.

Sample templates for the oral presentation can be found HERE

If you have any questions, please contact Ms. Alexis White, alexisw@lsu.edu.

Registration Link