LBRN MCBRC Fall 2015 Workshop

October 29-30, 2015


Covered Expenses

For PUI campus participants (LSU-S, Grambling, LATECH, ULM, SELU, Xavier):
  • Option 1: If driving personal vehicle, provide time/date leaving and returning to your residence/school. Also provide odometer beginning/end or mileage map calculation for mileage justification for a mileage reimbursement at 51 cents per mile (Limit to 99 miles round trip)
  • Option 2: If renting a vehicle, first send Ms. Terri Gilbert, tgilbert@lsu.edu, an email for request for vehicle rental for travel reimbursement purposes. Then contact your travel agent or Enterprise Rent-A-Car for vehicle rental and have it charged to your personal credit card. Insurance is not reimbursable for domestic travel. Keep all your receipts along with gas receipts for travel reimbursements request. * Personal Accident Insurance, Supplemental Liability Protection and Roadside Assistance is not reimbursable.
    • Vehicle Rental Size - Only the cost of rental of compact or mid- size/intermediate model is reimbursable, unless 1) non-availability is documented, 2) the vehicle will be used to transport more than two individuals.
    • Gasoline (receipts required) - Reimbursements require a receipt for regular unleaded gasoline, or diesel when applicable only to the driver renting the vehicle.
    • Insurance for Vehicle Rentals - Insurance billed by vehicle rental companies (i.e., CDW or LDW) is not reimbursable for domestic travel.
For non-LSU employees and students:
  • Option 1: If driving personal vehicle, provide time/date leaving and returning to your residence/school. Also provide odometer beginning/end or mileage map calculation for mileage justification for a mileage reimbursement at 51 cents per mile.
  • Option 2: If renting a vehicle, see option 2 above under For LSU employees.
For faculty and students or anyone who are living in the Baton Rouge area (e.g. Southern University):
  • No reimbursement for hotel or mileage.
Hotel:
  1. Contact Mrs Terri Gilbert by October 20th for a reservation. Otherwise, the full amount cannot be covered by LBRN. Incidentals are the participant's responsibility.