Annual Meeting 2017 - Baton Rouge, Louisiana (Hilton Baton Rouge Capital Center)

January 20-22, 2017


For Baton Rouge Residents (LSU / SU)

No reimbursement for hotel or mileage.

For Non-LSU/SU Employees and Students
If driving personal vehicle:
Provide time/date leaving and returning to your residence/school. Also provide odometer beginning/end or mileage map calculation for mileage justification for a mileage reimbursement at 51 cents per mile. Note: Mileage reimbursement not to exceed a maximum of 99 miles (total round trip mileage). If you are going to be driving more than 99 miles you may want to consider renting a vehicle.

If driving a university owned vehicle:
Please follow department's policies and procedures. If an account code is required, please contact Ms. Alexis White at alexisw@lsu.edu.

If renting a vehicle:
First send Ms. Alexis White, alexisw@lsu.edu, an email for request for vehicle rental for travel reimbursement purposes. Then contact your travel agent or Enterprise Rent-A-Car for vehicle rental and have it charged to your personal credit card. Insurance is not reimbursable for domestic travel. Keep all your receipts along with gas receipts for travel reimbursements request.
Vehicle Rental Size
Only the cost of rental of compact or mid-size/intermediate model is reimbursable, unless 1) non-availability is documented, 2) the vehicle will be used to transport more than two individuals.

Gasoline (receipts required)
Reimbursements require a receipt for regular unleaded gasoline, or diesel when applicable only to the driver renting the vehicle.

Insurance for Vehicle Rentals
Insurance billed by vehicle rental companies (i.e., CDW or LDW) is not reimbursable for domestic travel.

* Personal Accident Insurance, Supplemental Liability Protection and Roadside Assistance is not reimbursable.

Hotel:
To obtain a room, you must register for the event by the deadline and we'll reserve a room for you, otherwise the full amount can not be covered. Incidentals are the participant's responsibility.

Parking at Hotel:
Hotel has Valet Parking (only- no self parkng) which will be covered for all registered LBRN participants; however just so people know there is parking nearby as well: Downtown Parking Options

Internet at Hotel:
Free Internet in Guest Rooms. Provided for Conference/Ballrooms.